Trying to keep track of a fleet of motor pool vehicles can be a difficult task for fleet managers. Knowing which vehicles are available at any given time, and ensuring reserved vehicles are serviced and ready can be an even bigger challenge.
Motor Pool tracking systems can improve the efficiency of fleet operations while cutting down on overhead costs and streamlining tracking processes. Here are five ways tracking systems can save you time and money when reserving and tracking your fleet.
Reservation Reporting
Motor Pool tracking systems record fleet reservation history that includes previously charged rates, which equipment was reserved, and details about the reservation. This allows operations to gather odometer information to track miles traveled and see a history of usage.
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Recurring Reservations
Motor Pool tracking systems allow for recurring long-term reservations for vehicles. This can help operations with the billing process. The tool allows operations to check in a group of vehicles to bill for an allotted time frame, and then automatically check the group out again to continue the long-term vehicle assignment.
Usage Reporting
Motor Pool tracking modules, like RTA’s, allow you to generate real-time information on fleet equipment usage and reservations, location of equipment, customer history, and crucial billing information. This feature allows for a complete up-to-date overview of your operation.
This can also help fleet managers track long-time usage of vehicles. Managers can identify which vehicles are being used the most often, and which ones are not being reserved. This can help fleets either add more of specific types of vehicles, or scale back on the less-used assets.
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Flexible Rate Structure
Every client, every customer, and every department have different needs. Because of this, Motor Pool tracking tools offer flexible rate structures. In some modules – like RTA’s -- Motor Pool tracking systems are multi-tiered, multi-rate systems that have the capability to accommodate complex rate structures. Rates can be established for hourly, daily, weekly, monthly, yearly, and one-time use, or for recurring reservations.
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Efficient Billing
Motor Pool tracking systems provide valuable information to generate billing reports for each of your departments and for each of your customers. You can look up billing history and then print statements for each of your customers or internal fleet departments. Everything can be itemized or broken down into specific departments, making it easier and faster to reserve fleet equipment and ensure timely payment.
To see how RTA’s Motor Pool Tracking module can benefit your operation, contact us today to request a free demo.