Fleet Parts & Inventory Management

Part Requests

Fleet360’s parts request queue provides a centralized hub for tracking and fulfilling part requests tied to work orders, helping technicians get the right parts quickly and reducing shop downtime. Real-time status updates—such as “out for delivery” or “ready for pick-up”—keep the shop informed and improve workflow efficiency.

If a requested part isn’t in stock, parts staff can submit purchase orders directly through the system, streamlining procurement and preventing delays caused by missing inventory.

Barcoding

Speed up inventory counts, track part usage, and reduce data entry errors with barcode scanning. Technicians and parts staff can quickly check parts in and out, ensuring accurate stock levels and minimizing repair delays.

The system integrates with wireless barcode scanners and label printers, making it easy to generate and print parts tags on demand. Whether scanning for a work order, performing cycle counts, or updating stock, barcode technology boosts efficiency and eliminates guesswork.

Schnucks

We’ve moved from a ‘just in case’ to a ‘just in time’ inventory model. RTA automatically tracks usage patterns and triggers reorders for frequently used parts while preventing overstock of items we rarely use.

Jacob Johnson

Schnuck Markets

Cassens Fleet

We use Fleet360 for just about everything, so invoices, POS, work orders. we track all of our assets, all of our parts in there. Without RTA, our shop would be pretty old school, pen and paper.

Jay Mitchell

Cassens

proems1

Everything lives right there. You can click right through POs, parts, work orders... It’s so easy. My technician was like, ‘Oh my god, it’s so easy!’

Drew Morrow

Pro EMS

Lehi City

The thing I really like about RTA is that they’re going out and recruiting retired fleet managers, or people who have worked in the fleet world, who know our side of things, and bring them into the company to help us.

Jeremy Estes

Lehi City, Utah

BeaconCollege

For me, RTA is worth the peace of mind it offers me as a fleet manager. When it comes time for the DOT inspections, I know I don't have to worry about going through all the paper files. We know the PMs are up to snuff and everything’s being tracked.

Eric Johnston

Beacon College, FL

PittsfieldQuote-650x185

I really like that the RTA system is built by people who know and understand vehicle maintenance operations. It's pretty clear those other systems are built by software engineers who don't understand fleet.

Jeff Howes

City of Pittsfield

UMass-Amhert-Fleet

We switched to RTA and have been absolutely delighted with the product, support, onboarding, and flexibility in a single product. I've worked with 5 different FMIS systems, and RTA has been extraordinary!

Constance Englert

University of Massachusetts

CoastalQuote-650x185

The overall easiness and speed of RTA really impresses me. It's just easy, it just is. With recent announcements about the product roadmap, we're never going to change.

Holly Roesch

Coastal Waste and Recycling

LeesSummit-650185

Ease of use is what sets RTA apart. Being able to get the information that we need quickly, produce the reports to inform decisions, and reduce the complexity of our fleet. We use the full gamut of RTA.

Mark Skinner

City of Lee's Summit

Mont-South-Salt-Lake-Police

It has been such an honor to be partnered with such wonderful people and such an amazing product. RTA has played an important role in my success and fleet career. I am a better leader and person because of the people at RTA.

Mont Roosendaal

City of South Salt Lake

FAQs About Parts & Inventory Software

Here are common questions fleet managers ask about RTA Fleet360 Parts & Inventory.

Does RTA use barcoding? expand_more expand_less

Yes, barcoding has become an essential and time-saving component of any modern shop. You can read barcode labels from traditional scanners (available for purchase through RTA) or via the RTA Mobile App for inventory counting, posting, or adjustments.

Can images, files, and notes be saved towards parts files? expand_more expand_less

Yes, all file types can be saved directly and easily into RTA with drag-and-drop or browse functionality. There are no storage limitations on files in RTA.

Can RTA track multiple part locations? expand_more expand_less

Each part file can save up to 5 unique locations by resource center. Receiving and posting parts allows for location details to keep inventory counts accurate.

Can I post inventory directly from a PO to a work order? expand_more expand_less

Yes, both known and unknown part files can be ordered and either saved to inventory, added to inventory, or posted in any quantity to a work order line. Both parts personnel and techs can post transactions, depending on their access settings.

Can I bill out my various departments for their work on an interval basis? expand_more expand_less

Yes, each transaction in RTA is associated with an asset's customer, department, and/or facility for straightforward billing. Both built-in and customized reports can be exported, scheduled, or emailed directly from RTA to an individual or group.

Does RTA help me organize multiple vendors for individual parts? expand_more expand_less

Yes, each Part file can have unlimited vendor links with details specific to each vendor. Track time-to-receipt, cost/purchase history, manufacturer details, and vendor contact information from within the part file. Organize and prioritize vendor details to expedite the ordering process.

Parts & Inventory Management

Major Benefits

Quickly See What Matters Most

Inventory Levels

Monitor Usage

Part Requests

Vendor Management

Warranties Management

Barcoding

Centralized
Purchase Orders

Inventory Receiving

CUSTOMER TESTIMONIALS