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FLEET PARTS & INVENTORY SOFTWARE

Parts & Inventory Management

RTA will transform how your shop manages your parts and inventory. Fleet360 monitors parts levels and usage, automates inventory and warranty claim tracking, and makes ordering easy to ensure every shop has the parts it needs, when it needs them. 

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Major Benefits

Resource Efficiency

IMPROVE
Resource Efficiency

Eliminate Confusion

ELIMINATE
Discrepancies & Confusion

Reduce Inventory Costs

REDUCE
Inventory Costs

Quickly See What Matters Most

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Inventory Levels

Easily manage inventory levels across all parts, including tires, with clear visibility into what's in stock and when supplies are running low. Each part file includes a detailed history of usage and purchases, helping staff make smarter decisions about reordering and stocking.

Automated low-stock alerts prevent shortages of critical parts, while consumption trend tracking supports better budget planning and vendor management.

Monitor Usage

Gain real-time insights into part usage to help staff and fleet managers make informed purchasing decisions and avoid overstocking. Data-driven inventory forecasting allows you to identify seasonal trends and adjust inventory ahead of peak demand.

Historical usage reports also reveal irregular consumption patterns, helping detect potential waste, theft, or maintenance inefficiencies—ensuring smarter inventory control and optimized operations.

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Part Requests

Fleet360’s parts request queue provides a centralized hub for tracking and fulfilling part requests tied to work orders, helping technicians get the right parts quickly and reducing shop downtime. Real-time status updates—such as “out for delivery” or “ready for pick-up”—keep the shop informed and improve workflow efficiency.

If a requested part isn’t in stock, parts staff can submit purchase orders directly through the system, streamlining procurement and preventing delays caused by missing inventory.

Vendor Management

Centralize all vendor information in one place to easily track pricing, response times, and shipping reliability. With access to purchase history, performance metrics, and pricing comparisons, staff can make data-driven decisions to reduce costs and avoid procurement delays.

Fleet360 also enables vendor rating and tracking, helping you prioritize suppliers who consistently meet your fleet’s needs and maintain efficient operations.

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Warranties Management

Easily track warranty claims and core credits for all parts/assets/labor with VMRS codes, and automatically get notified if a repair is covered, helping you avoid unnecessary expenses.

Get reminders to perform preventive maintenance (PM) inspections before warranties expire, based on days/miles/gallons, so you don’t miss out on reimbursements.

Barcoding

Speed up inventory counts, track part usage, and reduce data entry errors with barcode scanning. Technicians and parts staff can quickly check parts in and out, ensuring accurate stock levels and minimizing repair delays.

The system integrates with wireless barcode scanners and label printers, making it easy to generate and print parts tags on demand. Whether scanning for a work order, performing cycle counts, or updating stock, barcode technology boosts efficiency and eliminates guesswork.

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Centralized
Purchase Orders

View all purchase orders in a single, organized list with advanced filters to sort and prioritize pending orders, ensuring timely deliveries and avoiding unnecessary spending. Get visibility into order status, vendor details, and delivery dates helps prevent supply chain delays.

The system also tracks PO history and spending trends, enabling better vendor management and more accurate budgeting for future needs.

Inventory Receiving

Easily check in parts individually or in bulk, capturing key details like receipt date, stock location, and invoice number for complete record-keeping. The system automatically updates stock levels, reducing discrepancies and ensuring accurate inventory counts.

A streamlined receiving process helps prevent stock shortages, improves inventory accuracy, and speeds up repairs—getting vehicles back on the road faster.

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Customer Stories

We think you'll ❤ RTA Fleet,
but don't take our word for it

Real quotes from fleets running RTA Fleet360 every day.

Fleet360 reporting is a major part of keeping our fleet operating smoothly. Replacement recommendation reports and work histories are key drivers in our replacement policy and help us continue to keep the Fleet as modernized as possible to reduce overall major breakdowns and the vehicles with their user groups performing the tasks the City needs to operate.

Brenton Messner

Fleet Manager · City of Las Vegas, NV

We weren’t just looking for another software vendor, we were looking for a true partner. Our team needs more than just a tool. We need software, consulting, and hands-on expertise to help us best serve the taxpayers and continue growing and developing our people. Through that lens, RTA was the only FMIS provider that made sense. They’re the only one offering that full partnership approach.

James Fiore

Director of Vehicle Management · Commonwealth of Pennsylvania BVM

A large part of our decision to select RTA was their fleet knowledge. Instead of just being a software company, RTA understands our business and offers us a partnership that will help improve our operations. This level of partnership and expertise is exactly what we were looking for to take our fleet operations to the next level.

Karen Rasnick

Fleet Acquisition and System Manager · Commonwealth of Massachusetts OVM

When we tried out RTA Fleet360, the interface performed consistently, seemed well-designed, was user-friendly, and provided the functions we need and use on a regular basis. RTA Fleet staff stood behind their system and supported our staff’s use of the system.

Rex Ellis

Mechanic Supervisor · State of Wyoming

RTA captured all the different elements of fleet that are crucial to track for any fleet Manager. Fleet360 is easy to use and navigate for work orders, assets, parts, and other KPIs. We chose RTA because they had a better sales team providing vital information about what the software could do for us. We switched to a standalone fleet management software, not where fleet is an afterthought.

Ethan Mease

Fleet Manager · Elbert County, CO

For me, RTA is the one stop shop. It is where I can go for trusted information. I call it my bible, my fleet bible.

Tracee Scott

Fleet & Fuel Services Manager · City of Las Vegas, NV

We switched to RTA and have been absolutely delighted with the product, support, onboarding, and flexibility in a single product. I've worked with 5 different FMIS systems, and RTA has been extraordinary!

Constance Englert

Director of Transportation Services · University of Massachusetts Amherst

The data helps us tell the full story—how long tasks take, why vehicles are down, PM efficiency, and more. Instead of just asking about PMs or breakdowns, we now have clear answers and visibility we didn’t have before.

Ryan Vincent

Senior Manager, National Maintenance · UNFI

The staff is always friendly and full of information they are willing to share. If they don’t have an answer they sure work hard to get the answers! The RTA Connect Conference is such a great learning opportunity to get answers and help on new web programs coming out. Fleet360 if easy to use and train others to use.

Rachel Bowen

Fleet Coordinator · City of Green River, WY

We have been using RTA since 2018 and are happy with it! Customer Support has been excellent and it integrates well with NAPA IBS and FuelMaster with no issues.

Ken Lange

Fleet Manager · City of Sarasota, FL

I really like that the RTA system is built by people who know and understand vehicle maintenance operations. It's pretty clear those other systems are built by software engineers who don't understand fleet.

Jeff Howes

Fleet Manager · City of Pittsfield, MA

For me, RTA is worth the peace of mind it offers me as a fleet manager. When it comes time for the DOT inspections, I know I don't have to worry about going through all the paper files. We know the PMs are up to snuff and everything’s being tracked.

Eric Johnston

Director of Transportation · Beacon College

RTA has robust functionality within a lean application which is affordably priced. The support structure provides easy to access to customer focused technicians.

Bill Brinn

Fleet Manager · University of Georgia

Been using Fleet360 for 18 months and happy with the reports and learning ways to save time and money. Increasing technician productivity is a goal. The integrated options for fuel systems and other vendor programs, campaigns, recall options and workflows.

Gene Mulcahey

Shop Foreman · Lake Havasu City

We've moved from a 'just in case' to a 'just in time' inventory model. RTA automatically tracks usage patterns and triggers reorders for frequently used parts while preventing overstock of times we rarely use.

Jacob Johnson

Fleet Maintenance Supervisor · Schnuck Markets

After seeing how well RTA helped our maintenance team, we started using it in a unique way—to track spills. Now we can easily differentiate between types of spills, like milk or eggs, which has made a big difference for our department. It’s been incredibly helpful!

Jane Tan

FSQA Partner · UNFI

FAQs About Parts & Inventory Software

Here are common questions fleet managers ask about RTA Fleet360 Parts & Inventory.

Does RTA use barcoding? expand_more expand_less

Yes, barcoding has become an essential and time-saving component of any modern shop. You can read barcode labels from traditional scanners (available for purchase through RTA) or via the RTA Mobile App for inventory counting, posting, or adjustments.

Can images, files, and notes be saved towards parts files? expand_more expand_less

Yes, all file types can be saved directly and easily into RTA with drag-and-drop or browse functionality. There are no storage limitations on files in RTA.

Can RTA track multiple part locations? expand_more expand_less

Each part file can save up to 5 unique locations by resource center. Receiving and posting parts allows for location details to keep inventory counts accurate.

Can I post inventory directly from a PO to a work order? expand_more expand_less

Yes, both known and unknown part files can be ordered and either saved to inventory, added to inventory, or posted in any quantity to a work order line. Both parts personnel and techs can post transactions, depending on their access settings. 

Can I bill out my various departments for their work on an interval basis? expand_more expand_less

Yes, each transaction in RTA is associated with an asset's customer, department, and/or facility for straightforward billing. Both built-in and customized reports can be exported, scheduled, or emailed directly from RTA to an individual or group.

Does RTA help me organize multiple vendors for individual parts? expand_more expand_less

Yes, each Part file can have unlimited vendor links with details specific to each vendor. Track time-to-receipt, cost/purchase history, manufacturer details, and vendor contact information from within the part file. Organize and prioritize vendor details to expedite the ordering process.

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