TEMPLATES
Repair vs Replace
The Repair vs. Replace worksheet is a tool built to answer a question every shop faces: is this thing worth fixing, or are we just throwing money at it?
About the Repair vs Replace Worksheet
Uncovering if fixing an asset is worth it
Instead of relying on gut instinct or pressure from the budget, the Repair vs Replace worksheet walks you through the decision step by step using simple logic and real numbers.
First, it asks a few basic questions that matter in the real world. Is replacement even possible right now? Has the unit already hit its expected age or usage? Does it still do the job it was bought to do, or has it been outpaced by newer equipment? If the unit clears those hurdles, the worksheet moves into the cost breakdown.
That is where it really earns its keep. You plug in the current market value, book value, repair cost, and salvage value. The worksheet then compares the cost of fixing the unit against the cost of replacing it and clearly shows which option makes more sense. At the end, it gives you a straight answer: repair or replace.
Fleet managers should use this worksheet because it takes emotion, habit, and guesswork out of the decision. It helps stop the cycle of dumping money into old equipment just because it is familiar.
It also gives you solid backup when explaining your decision to supervisors, finance, or leadership.
Instead of opinions, you are showing facts, numbers, and a clear process. That makes your decision easier to defend and smarter for the fleet in the long run.
Download a copy of our free Repair vs Replace worksheet template. If you need advice on analyzing your fleet replacement needs, simply reach out, our team is happy to help.
