Purchase Order Management Software

Purchasing can be slow—requesting parts, finding the best vendor, waiting for orders. Who has time for that? 

You need a system that makes it easy for techs to request parts, for you to place orders, and for inventory to be replenished. You need RTA Fleet360.

purchase orders

Make Purchasing as Easy as 1-2-3

RTA Fleet360 helps everyone get their jobs done faster and easier with minimal friction. 

Streamline Purchasing

Increase Efficiency

Minimize Downtime

Improve Shop-Parts Communication

Purchase Order Tools

Seamlessly create and track purchase orders, manage vendors, and adjust inventory markups from one place thanks to connected Purchase Order, Work Order, and Parts Inventory modules.

PO Tracking

See all purchase orders by status. Know when parts are scheduled to arrive and what’s on backorder.

Centralized Parts System

Give your entire staff centralized access to the same information about parts, eliminating confusion and discrepancies.

Centralized Vendor System

Make one current vendor accessible to all purchasers on your team. Plus, keep purchasers in line with company requirements and controls.

Customer-Based Markups

Set individual pricing and rates on parts and labor per customer and instantly gauge the markup over cost.

Purchase Order Approvals

Review all purchase orders pending approval. Set thresholds and limits for purchase approvers at the user level and adjust across facilities.

Inventory Receiving

Check items into inventory individually or in bulk. Specify receipt date, stock area, and invoice number. 

Part Requests

Automatically order parts on technician request or based on low- or no-stock thresholds. Make one-off purchases for non-stocked items. 

Direct-to-WO Posting

Receive a part and post it to a work order in a single transaction to eliminate receiving hold-ups.

Schnuck Markets Finally Gets Rid of Paper Purchase Orders

Jacob Johnson walked into his role as fleet maintenance manager at Schnuck Markets to find that the company was still using paper invoices for parts and work orders and sitting on nearly half a million dollars of unused inventory. Within a year, he digitized ordering, dumped half the inventory, and racked up six figures in savings.


What Our Customers Are Saying

Our technicians can order parts more easily as they immediately know what parts are needed and when we get them. We can track things more effectively and get work done on time.
Jeff Howes, Fleet Manager
City of Pittsfield Department of Public Services
Vehicle Fleet
Getting vehicle defects resolved quickly is a huge thing for us. For our customers more than likely the vehicles are their mobile offices. They're in them all the time. Getting it back to them quickly helps them to be more productive in their job by limiting their downtime.
Data Analyst
Arizona Municipality
The parts and service request features and the ability to add parts on the fly are a huge upgrade! We use them daily.
Jacob Johnson, Fleet Maintenance Supervisor
Schnucks Markets

FAQs about RTA’s Purchase Order Management Software

Here are some of the questions fleet managers ask about RTA Fleet360 Purchase Order Management Software.

Don’t see your question? Our customer success team is happy to help. Email us at

Can I post inventory directly from a PO to a work order? expand_more expand_less

Yes, both known and unknown part files can be ordered and either saved to inventory, added to inventory, or posted in any quantity to a work order line. Both parts personnel and techs can post transactions, depending on their access settings. 

Can I bill out my various departments for their work on an interval basis? expand_more expand_less

Yes, each transaction in RTA is associated with an asset's customer, department, and/or facility for straightforward billing. Both built-in and customized reports can be exported, scheduled, or emailed directly from RTA to an individual or group.

Does RTA help me organize multiple vendors for individual parts? expand_more expand_less

Yes, each Part file can have unlimited vendor links with details specific to each vendor. Track time-to-receipt, cost/purchase history, manufacturer details, and vendor contact information from within the part file. Organize and prioritize vendor details to expedite the ordering process.

Explore Other Solutions

Check out other capabilities you can unlock with RTA Fleet360.

Work Order Management

Tie all your workflows together across parts, equipment, fuel, purchase orders, and more.

Asset Management

Manage availability, utilization, maintenance, replacement plans, and true cost of ownership from a single location.

Fleet Maintenance

Keep your assets in tip-top shape and improve shop efficiency with proactive maintenance planning tools. 

Ready to Make Purchasing Easy?

See how much easier purchasing can be with RTA Fleet360 powering your fleet.