Purchase Order Management Software
Purchasing can be slow—requesting parts, finding the best vendor, waiting for orders. Who has time for that?
You need a system that makes it easy for techs to request parts, for you to place orders, and for inventory to be replenished. You need RTA Fleet360.
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Make Purchasing as Easy as 1-2-3
RTA Fleet360 helps everyone get their jobs done faster and easier with minimal friction.
Streamline Purchasing
Increase Efficiency
Minimize Downtime
Improve Shop-Parts Communication
Purchase Order Tools
Seamlessly create and track purchase orders, manage vendors, and adjust inventory markups from one place thanks to connected Purchase Order, Work Order, and Parts Inventory modules.
PO Tracking
See all purchase orders by status. Know when parts are scheduled to arrive and what’s on backorder.
Centralized Parts System
Give your entire staff centralized access to the same information about parts, eliminating confusion and discrepancies.
Centralized Vendor System
Make one current vendor accessible to all purchasers on your team. Plus, keep purchasers in line with company requirements and controls.
Customer-Based Markups
Set individual pricing and rates on parts and labor per customer and instantly gauge the markup over cost.
Purchase Order Approvals
Review all purchase orders pending approval. Set thresholds and limits for purchase approvers at the user level and adjust across facilities.
Inventory Receiving
Check items into inventory individually or in bulk. Specify receipt date, stock area, and invoice number.
Part Requests
Automatically order parts on technician request or based on low- or no-stock thresholds. Make one-off purchases for non-stocked items.
Direct-to-WO Posting
Receive a part and post it to a work order in a single transaction to eliminate receiving hold-ups.
Schnuck Markets Finally Gets Rid of Paper Purchase Orders
Jacob Johnson walked into his role as fleet maintenance manager at Schnuck Markets to find that the company was still using paper invoices for parts and work orders and sitting on nearly half a million dollars of unused inventory. Within a year, he digitized ordering, dumped half the inventory, and racked up six figures in savings.
What Our Customers Are Saying
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FAQs about RTA’s Purchase Order Management Software
Here are some of the questions fleet managers ask about RTA Fleet360 Purchase Order Management Software.
Don’t see your question? Our customer success team is happy to help. Email us at support@rtafleet.com.
Can I post inventory directly from a PO to a work order? expand_more expand_less
Yes, both known and unknown part files can be ordered and either saved to inventory, added to inventory, or posted in any quantity to a work order line. Both parts personnel and techs can post transactions, depending on their access settings.
Can I bill out my various departments for their work on an interval basis? expand_more expand_less
Yes, each transaction in RTA is associated with an asset's customer, department, and/or facility for straightforward billing. Both built-in and customized reports can be exported, scheduled, or emailed directly from RTA to an individual or group.
Does RTA help me organize multiple vendors for individual parts? expand_more expand_less
Yes, each Part file can have unlimited vendor links with details specific to each vendor. Track time-to-receipt, cost/purchase history, manufacturer details, and vendor contact information from within the part file. Organize and prioritize vendor details to expedite the ordering process.
Explore Other Solutions
Check out other capabilities you can unlock with RTA Fleet360.
Work Order Management
Tie all your workflows together across parts, equipment, fuel, purchase orders, and more.
Asset Management
Manage availability, utilization, maintenance, replacement plans, and true cost of ownership from a single location.
Fleet Maintenance
Keep your assets in tip-top shape and improve shop efficiency with proactive maintenance planning tools.
Ready to Make Purchasing Easy?
See how much easier purchasing can be with RTA Fleet360 powering your fleet.
