If you’ve ever found yourself buried in paper logs, chasing down missing work orders, or relying on “go ask Carl” knowledge to get through the day—you’re not alone.
Fleet operations can feel chaotic. But it doesn’t have to stay that way.
In this RTA Fleet360 webinar, subject matter experts Dallin Dastrup and Nathan Schafer share how to centralize, streamline, and scale your fleet operations with six proven best practices for building your Fleet Command Center.
Think of your Fleet Command Center as your operational nerve center—a centralized hub where data, processes, people, and decisions converge in real-time. It’s not just about software; it’s about creating an ecosystem of visibility, accountability, and standardization across your entire fleet.
Stop retrofitting software to broken processes. Your Fleet Management System should support the way your shop works—not the other way around. Avoid one-size-fits-none solutions and involve your techs in the buying process, not just IT.
Use what you have, better. You might already have the right tool—you just need training to use it effectively.
If your techs hate the software, they won’t use it. Full stop. Choose a system that’s mobile-friendly, intuitive, and backed by responsive support and training.
From fuel card requests to IT tickets, build custom digital forms inside your FMIS to eliminate manual processes, delays, and missing paperwork.
With RTA’s Custom Forms, you can:
Create internal and public-facing request links
Trigger approval workflows
Track form status for accountability
Forms without workflows just shift the paper pile. With RTA’s Workflow Engine, you can:
Auto-assign requests based on role
Lock sections by permission
Monitor where forms sit and for how long
Stop letting tribal knowledge walk out the door. Capture it in Fleet Wiki, RTA’s centralized documentation tool that acts like an internal fleet knowledge base.
Use it for:
Technician checklists
Step-by-step repair procedures
Internal policies and announcements
Build dashboards and role-based home pages that show only what each team member needs. Break down silos and foster a culture of transparency and collaboration.
Implementing these practices with a modern fleet maintenance system like RTA Fleet360 leads to:
✅ Faster onboarding
✅ Higher technician wrench time
✅ Real-time decision-making
✅ Improved audit readiness
✅ Reduced downtime and chaos
Whether you're new to fleet management or leading a mature operation, the right system—and mindset—can turn your fleet into a high-performing machine.
For Fleet Managers:
You’ll spend less time reacting to problems and more time improving processes.
For Technicians:
Digital forms, SOPs, and intuitive software means less frustration and more wrench time.
For Leadership:
See real-time data, performance, and accountability—without digging through spreadsheets.
For Government Fleets:
You’ll improve service delivery, reduce downtime, and stay audit-ready, with clear visibility across all departments.
Download the Fleet Success Playbook to dig deeper into best practices and frameworks built by the industry's top fleet minds.