Are you spending around $5 per vehicle each month on paper inspection forms? This can add up – especially if you have a large fleet. Instead, learn how electronic Driver Vehicle Inspection Reports (eDVIRs) can save your operation money.
As stated above, purchasing paper inspection forms for your fleet can be costly. Instead, eDVIRs give operations access to electronic forms in a mobile application. This allows your operation to purchase or subscribe to an eDVIR app and then access customizable forms. Depending on your subscription plan, the app may provide unlimited access to inspection forms, which can be more cost-effective than buying individual paper forms.
Paper forms can increase your labor costs. These documents require drivers to hand-write detailed notes, and then bring those forms into the shop and hand them off to the technicians – who have to decipher the driver’s handwriting and notes. Then, the form needs to be filed away so the vehicle’s records can be updated.
In contrast, eDVIRs allow drivers to provide notes via voice recording and submit photos with their report, letting technicians easily understand the defects that need to be repaired. These reports can also be accessed by the shop after they are completed by the driver, avoiding the extra time needed for the driver to hand-deliver the form.
The Department of Transportation has mandates in place around vehicle inspections, including requiring fleet operations to keep inspection reports on file. With paper forms, these can be difficult to keep track of, as the reports need to be handed from person-to-person and then physically filed away.
Electronic DVIRs can make this process easier. The forms can be saved in the application, allowing fleet operations to easily store them and access them as needed.