Your government motor pool fleet requires organization to keep it running efficiently. With so many vehicles to keep track of and maintain, it can be difficult to perform the needed work with paper forms and old-school filing systems.
Instead, learn how a fleet management software system can benefit your government motor pool fleet.
Track Vehicle Usage
It can be cumbersome to track how often each asset in your motor pool is being used. Monitoring the vehicles’ utilization and mileage can help you extend the lifespan of each asset. This can be hard to track on manual spreadsheets. Fleet management software provides reporting tools that can help you easily pull utilization data on each vehicle. An FMIS can also keep updated vehicle records on each asset to store information and maintenance history.
Improve Preventative Maintenance Programs
The key to running a successful government motor pool fleet is to keep the vehicles running properly. One way to do this is to organize a preventative maintenance program. Performing regular PM services on vehicles can ensure the assets get needed oil changes, tire checks and other routine services at set intervals. An FMIS can help you create an organized PM program at your operation. Through your fleet management software, you can set alerts to notify you when a vehicle is due for PM and run reports to see which assets are overdue for services. Performing preventative maintenance on-time can help keep your vehicles on the roadways and available for usage.
Increase Productivity and Efficiency
Trying to run a successful motor pool operation takes a lot of organization to ensure the maintenance is performed accurately and efficiently. This can be difficult with manual, paper forms. An FMIS lets you create work orders to keep maintenance requests and vehicle information organized. WOs can be easily created and quickly assigned to technicians. You can access the work orders at any time through the fleet management software system to check on the status. An FMIS also lets you track warranty information on parts to save your operation money.