This Q&A is based on a recent episode of The Fleet Success Show podcast. Watch the full episode here:
"If you're going to do any kind of data analytics on your fleet, you're going to need a solid class coding system." – Scott Rood
When it comes to managing a successful fleet, class coding is one of the most overlooked yet mission-critical tasks in a fleet manager’s toolbox. Without an organized, data-informed class coding system, even the best fleet maintenance management software won’t be able to deliver reliable insights on cost, utilization, and replacement planning.
In this Q&A-style deep dive, Marc Canton, RTA’s Head of Product, sits down with Scott Rood, RTA fleet consultant and 100 Best Fleets judge to discuss the why, what, and how of class coding. Whether you're a fleet industry veteran or just getting started, this guide will provide clarity, actionable insights, and some hard-earned wisdom from two of the best minds in fleet management.
A: Class coding is the process of grouping fleet assets into standardized categories based on characteristics like build type, cost, utilization, and purpose. According to Scott Rood, “Class coding lets you compare like units. Once grouped properly, you can run accurate replacement, utilization, and cost analyses.”
Without it, fleets risk misallocating budgets, over- or under-charging departments, and making flawed replacement decisions. It’s the backbone of all meaningful fleet data analytics.
A: It depends on your fleet size and use cases. If you're too broad, you miss critical nuances (e.g., comparing a compact SUV to a 2-ton dump truck). If you're too granular (like assigning every asset its own class), you lose the ability to track trends.
Instead, use a balanced approach:
Scott’s advice: "Err on the side of being too granular initially—you can always roll classes up into categories later."
A: There are free, widely used systems available:
Most of RTA’s client engagements use a hybrid of NAFA and customized structures tailored to the fleet's unique needs.
A: Here are key factors Scott and Marc emphasized:
A: We recommend that you:
Scott’s pro tip:
“Don’t try to reinvent the wheel. Start with a system that exists and customize only where necessary.”
Whether you're managing a city fleet or a national utility, class coding is essential for operational and financial success. Without it, even the most advanced fleet management software or vehicle fleet maintenance software is handicapped from the start.
Ready to elevate your fleet’s performance? Start with your class codes.